Permit, Area, & Maintenance Contract

This agreement made between Scenic Canyons Recreational Services Inc., a corporation, herein-called Company, and Employee 1 and/or Employee 2 respectively, herein called the Permit, Area, or Maintenance Manager.

                                                               

SECTION ONE

SCOPE OF CONTRACT

Company has a contract with the U.S. Forest Service to staff and maintain campgrounds and you agree to do such jobs and work as may be requested to perform, from time to time, during the term of this contract by company, or its’ duly authorized representative.  All work performed on or in connection with such campgrounds, as well as all work, services, materials and equipment furnished in connection therewith, shall be performed and furnished solely under the terms and provisions of this contract, which shall not be altered or amended except by written agreement executed by a duly authorized representative of Company.

                                                               

SECTION TWO

TERM OF CONTRACT

Either party may cancel this contract upon forty-eight (48) hours’ written notice to the other party.  In the absence of such cancellation, this contract shall remain in full force and effect for a term commencing around the contract start date and continuing to around the contract end date. The actual start date will be when the campground can be opened depending on snow levels and other variable circumstances such as hazard tree removal etc. Call Scenic Canyons for the actual start date. The end date may change due to the actual close date of the campground and may also be shortened or extended to match the needs of the Company. The Company will notify you of the actual end date as soon as it is known.

                                                             

SECTION THREE

DESCRIPTION OF WORK

The services to be performed by Permit, Area, and Maintenance Managers shall include:

  • All regular duties of a campground host where such managers also take care of a campground.

  • Overseeing that all duties are done by the campground managers (for a list of duties, see the Host handbook). Confirm that all daily, weekly, monthly, and seasonal items are done by the campground managers.

  • Remove or sand & paint over any graffiti within 48 hours of discovery or notification.

  • Will fill out the Permit/Area Manager checklist and mail it into the Corporate office monthly.

  • The Permit Manager is to be the day to day contact of the Forest Service. The Permit Manager is expected to keep the Forest Service up to date on any issues, Maintenance reports, training days, etc. Area and Maintenance managers will report any issues to the Permit Manager.

  • Permit and Area Managers will conduct a training meeting monthly. Inform the Forest Service of each training meeting, the time it starts, and where it will be. Training topics can be found in the Annual Operating Plan for your area and will be given to you from Corp.

  • Do the weekly financial reports, deposit funds, and mail or email (where possible) reports and deposit slip. Some reports may need to be sent to both Corp. and to the FS (Bear Sightings, Incident Reports, ect).

    • One other report that will be needed to be completed each week and turned into the manager will be the timecard report. Each day you will be expected to record how much time you spent on various duties. Each week you’ll receive an expected amount of hours to be done for that week and the timecard report is your way of sharing that you met those hours (typically will be about 40 hours per week for most managers). Any hours exceeded may result in disciplinary action. If additional hours are needed to meet an emergency, those hours will be paid additionally, if you’ve exceeded your hours for the week. If additional hours are needed for nonemergency items, please contact your Manager or Corp. office and receive written notice that these additional hours are accepted before doing the additional hours. On the bottom of this report, you’ll be required to sign attesting that the hours represented are true and correct for that week. Overtime may be paid but please note that overtime in a National Forest is 56 hours per week (instead of 40 hours in most other occupations).

  • Follow rules and procedures of the area in which you are assigned to work, which comes from the Annual Operating Plan.

  • Permit and Area Managers will help the Maintenance Managers fulfill their duties and will coordinate all tasks that need to be done during the season.

  • Light maintenance as needed. Look for and strive to complete all light maintenance items in a timely manner. The following are examples of light maintenance that will need to be done but is not all-inclusive.

    • Paint tables, signposts, bulletin boards and fee stations as needed. Tighten bolts on table planks. Replace light bulbs in restrooms. Fix faucet leaks. Replace flush valves in toilets as needed.

  • Bring supplies, potable water, & DAR’s to Campground Managers.

  • Purchase supplies, fuel, etc. and administer reimbursements to Campground Managers.

  • Permit, Area, and Maintenance Managers will handle Hazard Tree removal. The first 1% of the Gross Annual Income for the previous year, is the total amount you are expected to remove at the cost of the company. Any additional Hazard Tree removal will need to be accepted by the Forest Service before continuing. Hazard Tree removal also includes the inspection and reporting of where Hazard Trees are, so please record your time when doing hazard tree inspections. Report these hours to Devin so he can record these hours into the company spreadsheet.

  • Take water samples from each area. How frequently and what types can be found in the Annual Operating Plan.

  • Opening and Closing of campground facilities. This includes but is not limited to taking water samples, completing site inspections, removing hazards (including Hazard Trees), opening restrooms, unlocking Campground Manager hook-ups (where necessary), inspecting and reporting vault toilet levels, and any general maintenance to get the campgrounds open (Campground Managers are expected to help in this area).

  • Granger Thye projects, or GT, may be performed by the Permit, Area, or Maintenance Managers. These projects Must be approved by the Forest Service and Scenic Canyons. In connection with GT projects, Managers will be expected to record all time involved, receipts of purchased items, any mileage used, list of equipment used and time used, and a breakdown list of all items needed and their purpose. A copy of the GT agreement will be provided. Cliff will coordinate with Managers to determine what items the Managers will accomplish and what his crew will accomplish.

  • Interpretive Programs: Ensure that all campground managers are implementing an Interpretive Program as outlined in the Campground Manager contract, which is:

    • ”On all major holidays, (Memorial Day, Fourth of July, & Labor Day), and as needed throughout the summer, you’ll host an interpretive workshop. The purpose of these workshops are to educate, entertain, inform, and otherwise communicate important natural resource messages to visitors. This workshop will be created by you and approved by the area manager. Generic Interpretive workshop designs will be provided in your host handbook that can be used. These interpretive workshops need not be more than 30 minutes but can be. They can constitute inviting campers around your campfire for stories, a walk around the campground describing vegetation, or wildlife education. All interpretive workshops will be posted the Friday before the workshop is planned for.”

  • Garbage Removal: Where applicable, remove trash from campgrounds as directed by the Permit Managers and deposit the trash at designated locations. When traveling to campgrounds, firewood and other items may be dropped off in connection with the removal of trash in that area. All hours made for trash removal are to be recorded and turned in weekly to the Permit Manager.

  • Arbitration Agreement – In order to work for Scenic Canyons Recreational Services, Inc, all employees must sign an Arbitration agreement. This agreement may be included in the contract package or as a separate document. Failure to sign this document will result in a no hire for the position you have been offered.

This list is not inclusive but all requirements are to be met by the Permit, Area, and Maintenance Manager as found in the Annual Operating Plan. Permit, Area, and Maintenance Managers are expected to have a reasonable understanding of the Annual Operating Plan and what is expected of them in connection with general operations during the season. Not all items in the Annual Operating Plan are to be covered by the Permit, Area, and Maintenance Manager. Contact Corp. with any questions you may have in connection with the Annual Operating Plan.

                                                               

SECTION FOUR

EQUIPMENT

The Permit/Area/Maintenance Manager shall supply their own housing in the form of a hard-side trailer or other facility and shall supply their own small hand tools (like wrenches, screw drivers, etc.) except for expendables and large tools (brooms, rakes, shovels, etc.) supplied by the Forest Service or Company.

           

Employees may be asked at times to use their own vehicle for company use. If an employee is requested to use their own vehicle, employees will be reimbursed for their miles based on the company mileage rate for that year. Proper documentation is necessary to be reimbursed. Please see your contract for the number of miles for reimbursement per week. Any increase must beauthorized by the Corporate Office. Mileage reimbursements will not be given for use of your vehicle without approved reimbursement miles. SCRS retains the right to refuse any or all miles sought for reimbursement.

 

SECTION FIVE

CONTRACT PRICE

The contract price for performance under this agreement shall be per week (see your contract for amount). If a couple, then the amount is per couple. The pay per week should be divided in proportion to the work performed by each person. In order to be employed by Scenic Canyons, employees must work and receive a minimum of $50 per week.

 

Example: if a couple makes $425 per week, then you could split it $375 one person and $50 for the second person, but no less than $50 for the second person per week.

                                                                 

SECTION SIX

SAFETY PROVISIONS

You shall perform all jobs and services in a safe, workmanlike and diligent manner.  The procedures described in "Cleaning Recreation Sites" July 1980, will be diligently followed.  Particular attention will be paid to the disposal of used and unused cleaning agents and chemicals.  Always wear rubber gloves when cleaning. Wear heavy work gloves when handling plastic garbage bags to avoid injury from broken glass or sharp objects.  When cleaning campground grills with heavy duty cleaner wear safety goggles to protect the eyes from any splattering during wire brushing. 

           

Safety goggles will also be worn when trimming grass, brush and weeds in the campgrounds.  Always exercise caution during maintenance duties to assure that visitors are not injured.  No ashes will be removed or hauled while hot.  All vehicles will be operated by personnel with a valid State driver's license, and at a safe speed.  In case of unreasonably slow progress, carelessness, inattention, or incompetence in the performance of any particular job or work herein contracted for, or in the event of a breach of any of the provisions of this contract, company shall have the right to terminate this contract immediately and all its obligations hereunder, paying contractor for work performed to time of termination in accordance with the terms hereof.

 

SECTION SEVEN

COMPLIANCE WITH LAWS AND REGULATIONS

In the performance of work provided for herein, you agree that you shall be conducted in full compliance with any and all applicable laws, rules and regulations adopted or promulgated by any governmental agency or regulatory body, both state and federal and agrees to meet all requirements that may be specified under regulations of administrative officials or bodies charged with enforcement of any state or federal laws.

           

You will conduct yourself at all times in a manner, which will not bring discredit to the Forest Service. You understand that working for the Company does not shield yourself from prosecution if you violate any laws, either while performing your duties or while on your own time. The following conduct is specifically prohibited.

  1. Violation of safety rules and procedures.

  2. Violation of any local, state or federal law and regulations.

  3. Fighting on company's permit area.

  4. Use, or being under the influence of alcohol during work time or in a company vehicle.

  5. Possession, use, or being under the influence of illegal drugs during work time, in the permit area, or in a company vehicle.

  6. Drinking before or while driving a company vehicle or any vehicle in violation of state or federal law.

  7. Unauthorized possession, damage, removal, or uses of property belonging to the government, the company, other employees, customers or suppliers.

  8. Dishonesty or falsification in any form or degree.

  9. Insubordination.

  10. Absence without notice for two (2) consecutive days.

  11. Using profane, obscene, or abusive language.  Interfering with an individual's work performance or creating an intimidating, hostile, or offensive environment

  12. Violation of any other commonly accepted reasonable rule of responsible personal conduct, appearance, or cleanliness.

  13. Participation in horseplay, which is defined as rough or boisterous activities.

  14. Provoking, harassing, or making unwarranted criticism or accusations against Company employees, Government employees or volunteers conducting Government business.

 

The Forest Service may at its discretion require the Company to terminate an employee or subcontractor who violates the rules of conduct or fails to demonstrate a "good host" manner toward the public.

 

SECTION 8

ASSIGNMENT AREA

The location that your will be in is in your contract paperwork. This assignment area is subject to change if conditions warrant. If you have an assignment change you will be notified prior to arriving or during the season, depending on current circumstances.