CONTRACT AGREEMENT FOR CAMPGROUND MANAGERS

 

This agreement made between Scenic Canyons Recreational Services Inc., a corporation, herein-called Company, and Employee 1 and/or Employee 2, herein called the Campground Manager.

 

SECTION ONE: SCOPE OF CONTRACT

Company has a contract with the U.S. Forest Service to staff and maintain campgrounds and the Campground Manager agrees to do such jobs and work as may be requested to perform, from time to time, during the term of this contract by company, or its’ duly authorized representative.  All work performed by the Campground Manager on or in connection with such campgrounds, as well as all work, services, materials and equipment furnished in connection therewith, shall be performed and furnished solely under the terms and provisions of this contract, which shall not be altered or amended except by written agreement executed by a duly authorized representative of Company.

 

SECTION TWO: TERM OF CONTRACT

Either party may cancel this contract at any time for any reason with written notice to the other party.  In the absence of such cancellation, this contract shall remain in full force and effect for a term commencing around the contract start date and continuing to around the contract end date. The actual start date will be when the campground can be opened depending on snow levels and other variable circumstances such as hazard tree removal etc. Call Scenic Canyons for the actual start date. The end date may change due to the actual close date of the campground and may also be shortened or extended to match the needs of the Company. The Company will notify the Campground Manager of the actual end date as soon as it is known.

 

SECTION THREE: DESCRIPTION OF WORK

The services contemplated to be performed by the Campground Manager shall include all services generally performed by the Campground Manager including, but not limited to, the following:

• Collect fees sometime between 8:00 a.m. and 10:00 p.m. each day.

  • The Campground Manager will collect the fees from the collection tubes at least twice each day.

  • The Campground Manager will then visit each campsite and verify that its occupants have paid the appropriate fee.  You will collect any fees not previously paid at the collection tube. 

  • The Campground Manager will record all fees collected on the form "Weekly Use/Fee Report" as required by the US Forest Service. 

  • Company personnel, typically the Area Manager, will collect the fees and the summary report from the Campground Manager weekly.

• Clean and supply restrooms.

  • Clean all toilets daily, and check additional times based on occupancy. For 0-30%, once a day. For 31-69%, twice a day. 70-100%

  • Sweep floors and cement slab in front of doors.  Check that interiors & exteriors are free of dirt, graffiti, insects (dead and alive), bird nests and spider webs.

  • Daily stock toilet paper sufficiently enough to last through the following day.

  • Clean toilet bowl risers, seats, seat covers, and urinals (daily or whenever necessary to ensure sanitary conditions and pleasant appearance).

  • Wash floors daily.  Dry mop or squeegee the floor to leave as dry as possible.  Floors are kept free of standing water. Remove and service sanitary napkin container liners.

  • Strive to keep doors shut when not cleaning to help keep flies and odors at a minimum. Deodorize and disinfect with chemicals (provided by SCRS and approved by the Forest Service) as needed to minimize odors.

  • Monitor lights & light covers & report burned out bulbs & missing light covers.

  • Paint exterior, interior and floors of toilet buildings every 2-3 years or as needed.

  • Notify Area Manager of any items that need to be repaired upon discovery.

  • Notify Area Manager when vault toilets need to be pumped.

  • Clean all toilets before closing for the season. Toilets that remain open will be fully stocked with paper at the end of the season.

• Assist campers with needs to assure they have a good recreational experience by responding in a helpful and professional manner, giving timely and courteous information and assistance, and doing those things necessary to ensure that customers have a safe and enjoyable stay on their National Forest.

  • The Campground Manager will be courteous to the public at all times.

• Keep campground areas litter-free.

• Trim grass, weeds and brush from around barrier rocks, signs, & campsites to a distance of 36 inches and maximum height of six inches.

  • All combustible materials and vegetation will be cleared away from fire rings to a minimum of three (3) feet. Stack any leftover firewood beside the facility or remove from the site between guests.

• Remove dust, grease, food particles or other unsightly matter from tables between guests.

• Notify appropriate agencies in the event of emergencies.

• Transfers the reservation information from the Daily Arrival Report (DAR) to reservation cards and post the reservations at least 7 days out.

  • Since reservations can be made up to 4 days in advance, reservations received within the stay limit window are posted the day they are received. This notifies drop-in campers that the sites are reserved to help eliminate site use disputes in the campgrounds.

• Clean grill surfaces of grease and food particles weekly on fire rings, fireplaces, stoves, & pedestal grills.

  • Wash or spray off all hardened concrete and asphalt camping pads, clean off cooking oils and grease as well as excessive mud and grime build up.​

• Ashes, charcoal, and unburned wood will be removed from fire rings and grills when there are less than four (4) inches of free side clearance.

  • After ensuring that the ashes are completely cold, place them in the proper dumpster for removal from the Forest.

• Fountains and Hydrants: remove all grease or residue, clean and maintain drains monthly.  Check for leaks and contact Area Manager for repairs if needed.

• Graveled Areas and Hard Surfaces: Rake and smooth graveled surfaces surrounding tables, stoves, grills, and toilets monthly. Care will be taken to not rake excessive gravel off surfaced areas.

• Hazard Removal: Remove rocks, logs, sticks or other similar natural objects, which create a safety hazard or an unsightly condition from all improved areas daily.

  • Notify the Company of any hazards in the area, which you are not able to remove, such as hazardous trees or limbs.

  • Keep trees free of nails, rope, wire, hazardous branches and other hazards that might endanger users or damage the trees.

• Garbage Removal: at most campgrounds trash removal will be required of the campground manager. This may include removing trash from bathrooms, emptying garbage cans, depositing trash into dumpsters, picking up trash left by customers, or any other items needed to be removed from the premises.

• Sell firewood and other approved items furnished by Company.

• Uniform: Campground Managers are required by the US Forest Service and the Company to wear approved uniforms. 

  • Uniforms, consisting of a company hat and nametag will be provided by the Company.

  • Shirts, and Pants or shorts, are to be provided by The Campground Manager. The Campground Manager will always maintain a neat and clean personal appearance.

• Reports: Campground Managers are required to fill out daily & weekly reports. The standard reports for all Campground Managers are either the weekly use report or the campground weekly record and weekly receipts reconciliation, and the timecard report.

  • The Weekly Use Report or Campground Record and Weekly Receipts Reconciliation are forms to report what fees the campground manager has collected. Any fee the campground manager collects is reported in one of these forms.

  • The Timecard report is a place where the campground manager reports the number of hours the campground manager works each day. On this report the campground manager will also report what duties they did.

    • By signing this contract you agree to keep within the hours allotted to the campground manager each week. How you spend those each day will be up to you but campground managers are expected to manage their total hours to not exceed their allotted weekly amounts.

    • Any hours exceeded may result in disciplinary action. If additional hours are needed to meet an emergency, those hours will be paid additionally, if you’ve exceeded your hours for the week.

    • If additional hours are needed, please contact your Manager and receive written notice that these additional hours are accepted before doing the additional hours.

    • On the bottom of this report, you’ll be required to sign attesting that the hours represented are true and correct for that week.

    • A timecard is required for each person. If this contract is for a couple, then a timecard is needed for both of them. If for a single person, then just one timecard is needed.

  • Other reports may be needed to be filled out. Please fill these out and have them to your manager each week to better serve the public and our corporate office. These reports may include day use reports, boat launch reports, refund requests, bear sightings, and maintenance items you have completed that week.

• Owing to the nature of the work under the Company's permit with the US Forest Service, the Campground Manager will, to some extent, represent the Forest Service to the public.  They will be expected to always keep themselves and their equipment presentable. 

  • To maintain the attractiveness of the campgrounds, the Campground Managers shall keep personal property to a minimum and it must fit in the available space.  Their space will present a neat, clean, and professional image at all times and will be subject to Forest Service approval.

  • They are expected to live up to the same standards as the campers are expected to. Pets or animals must be pre-approved by the Company and always kept under control. If pets are brought to the campground, you the pet owner will assume all liability for any damages or problems caused by them.

• The Campground Manager may have their immediate family living with them at the Campground Manager campsite. 

  • However, if those family members are not employees or subcontractors of the Company they may not approach camp customers in regard to compliance with regulations or payment of fees. 

  • Furthermore, those family members not employed must not interfere with the work performed by the employees.

  • Family members may also visit and stay at the Campground Manager campsite free of charge. If they occupy a regular site, they must pay the fee to stay.

• Compliance Enforcement - The Campground Manager will monitor and encourage compliance with campground rules and regulations. 

  • The Campground Manager will use the "good host" approach to solve routine problems that might arise and call emergency response when necessary. 

  • In the event a difficult situation arises, the Campground Manager will seek assistance from the appropriate county sheriff's office and Forest Service personnel.  The Company and the Campground Manager will always seek to apply the lowest possible level of enforcement, with emphasis on protecting life and property.

  • The following will be the priority of enforcement: The Campground Manager will seek compliance with regulations by informing and educating the customers and by taking a "good host" and “customer service” approach.

    • The Campground Manager has no authority to enforce compliance. They are to inform, encourage and notify the proper authority if needed. When it is necessary to report a violation, they will gather as much information as possible on the violator without jeopardizing his/her own safety, and immediately contact the nearest appropriate law enforcement authority if the violation of a rule also constitutes a violation of federal, state or local law.

    • The Campground Manager will request assistance from the Company or Forest Service for difficult situations when the sheriff is not needed. Once the Company, Forest Service or Law Enforcement Authority has been notified, the Campground Manager has met their obligation for compliance enforcement and should not continue contact with the violator unless asked to do so by those in authority.

    • All acts of vandalism or destruction of Government property shall be reported to the Company and the Forest Service.  Damage to government facilities in excess of $25 resulting from vandalism will be reported within 24 hours of occurrence or as soon as practicable.  This will be followed by a written report within one (1) week.  Damage of less than $25 will be reported weekly in writing.

• Interpretive Services – On all major holidays, (Memorial Day, Fourth of July, & Labor Day), and as needed throughout the summer, Campground Managers host an interpretive workshop. The purpose of these workshops is to educate, entertain, inform, and otherwise communicate important natural resource messages to visitors.

  • This workshop may be created by you and approved by the area manager. Generic Interpretive workshop designs will be provided if needed. These interpretive workshops need not be more than 30 minutes but can be.

  • They can constitute inviting campers around your campfire for stories, a walk around the campground describing vegetation, or wildlife education. All interpretive workshops will be posted the Friday before the workshop is planned for.

• The work to be performed, the services rendered, and the materials to be furnished by the Campground Manager will be designated by company from time to time during the term of this agreement.  It is expressly agreed that the company does not agree to use the Campground Manager exclusively in the performances of the work contemplated by this agreement, but all work performed by the Campground Manager for company during the term of this agreement shall be performed solely under its terms.

• Arbitration agreement – In order to work for Scenic Canyons Recreational Services, Inc, all employees must sign an Arbitration agreement. This agreement may be included in the contract package or as a separate document. Failure to sign this document will result in a no hire for the position you have been offered.

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SECTION FOUR: EQUIPMENT

The Campground Manager shall supply their own housing in the form of a hard-side trailer or other facility and shall supply their own small hand tools (like wrenches, screw drivers, etc.) except for expendables and large tools (brooms, rakes, shovels, etc.) supplied by the Company.

1. Employees may be asked at times to use their own vehicle for company use. If an employee is requested to use their own vehicle, employees will be reimbursed for their miles at the Company current rate per mile. Proper documentation is necessary to be reimbursed. Please see your contract for the maximum number of miles for reimbursement per week. Amounts may be raised by your Permit Manager or a Corporate Officer. Mileage reimbursements will not be given for use of your vehicle without approval for reimbursement miles. SCRS retains the right to refuse any or all miles sought for reimbursement.

 

SECTION FIVE: CONTRACT PRICE

The contract price for performance under this agreement shall be for no more than the max number of hours in your contract and the wage per hour listed there. If this location is for a single individual, then the hours listed are all for that one person and is the maximum hours per week. If this location is for a couple or partnership, then the hours listed should be split between the two campground managers. Campground Managers are expected to stay within these hours per week. If an emergency comes up, please be in contact with your Area or Permit Manager for confirmation that additional hours are approved. Anytime you need additional hours, those hours must be preapproved in writing from the Area or Permit Manager.

 

SECTION SIX: SAFETY PROVISIONS

The Campground Manager shall perform all jobs and services in a safe, workmanlike and diligent manner.  The procedures described in "Cleaning Recreation Sites" July 1980, will be diligently followed. 

1. Particular attention will be paid to the disposal of used and unused cleaning agents and chemicals.  The Campground Manager will always wear rubber gloves when cleaning. 

2. They will wear heavy work gloves when handling plastic garbage bags to avoid injury from broken glass or sharp objects.  When cleaning campground grills with heavy duty cleaner, the Campground Manager will wear safety goggles to protect the eyes from any splattering during wire brushing.  Safety goggles will also be worn when trimming grass, brush and weeds in the campgrounds. 

3. The Campground Manager will also exercise caution during maintenance duties to assure that visitors are not injured.  No ashes will be removed or hauled while hot. 

4. All vehicles will be operated by personnel with a valid State driver's license, and at a safe speed. 

5. In case of unreasonably slow progress, carelessness, inattention, or incompetence in the performance of any particular job or work herein contracted for, or in the event of a breach by the Campground Manager of any of the provisions of this contract, company shall have the right to terminate this contract immediately and all its obligations hereunder, paying contractor for work performed to time of termination in accordance with the terms hereof.

 

SECTION SEVEN: COMPLIANCE WITH LAWS AND REGULATIONS

In the performance of work provided for herein, the Campground Manager agrees that it shall be conducted in full compliance with any and all applicable laws, rules and regulations adopted or promulgated by any governmental agency or regulatory body, both state and federal and agrees to meet all requirements that may be specified under regulations of administrative officials or bodies charged with enforcement of any state or federal laws.

They will conduct themselves at all times in a manner, which will not bring discredit to the Forest Service. The Campground Manager understands that working for the Company does not shield him/her from prosecution if they violate any laws, either while performing their duties or while on their own time.

         

The following conduct is specifically prohibited:

1. Violation of safety rules and procedures.

2. Violation of any local, state or federal law and regulations.

3. Fighting on company's permit area.

4. Use, or being under the influence of alcohol during work time or in a company vehicle.

5. Possession, use, or being under the influence of illegal drugs during work time, in the permit area, or in a company vehicle.

6. Drinking before or while driving a company vehicle or any vehicle in violation of state or federal law.

7. Unauthorized possession, damage, removal, or uses of property belonging to the government, the company, other employees, customers or suppliers.

8. Dishonesty or falsification in any form or degree.

9. Insubordination.

10. Absence without notice for two (2) consecutive days.

11. Using profane, obscene, or abusive language.  Interfering with an individual's work performance or creating an intimidating, hostile, or offensive environment.

12. Violation of any other commonly accepted reasonable rule of responsible personal conduct, appearance, or cleanliness.

13. Participation in horseplay, which is defined as rough or boisterous activities.

14. Provoking, harassing, or making unwarranted criticism or accusations against Company employees, Government employees or volunteers conducting Government business.

15. Leaving the campground - after the season is over, if you quit, or are fired - and take any keys (forest service or SCRS), binders, supplies, vehicles, or uniforms with you. If such items are missing, the last paycheck due you can be withheld until such time as the items are returned. If items are not returned, SCRS retains the last paycheck in exchange for items taken.

 

SECTION 8: ASSIGNMENT AREA

The location that The Campground Manager will be in is found in the contract. This assignment area is subject to change if conditions warrant. Campground Managers that have an assignment change will be notified prior to arriving or during the season, depending on current circumstances.

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